Morning at the Regional Tucson, AZ

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Roger Daniels Recognized for his excellence

Today as part of the convention, Roger Daniels was recognized for his strong commitment to everything the union stands for. He not only has done amazing things locally in our union, but has branched out to help other local unions as well as our State President, and our National Business Agents.

In order to recognize his achievements, he was awarded the John Kelly Award. This award is given to one outstanding individual each Convention for their outstanding performance and service.

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Pool Champion

1st Bi-Monthly Pool Champions are Roger Daniels and Michael Willard

You both have proven your worth by using your skills such as ”tappy tappy” to devour all competition that got in their way.

Congratulations to Shari Flory and Shane McDonnell despite being the team with the largest fan base (Jenny) they over thought their shots in the final round .

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Maintenance Open Season

Just a reminder, it is open season for the 955 Test for maintenance. You have until the end of this month (April) to apply and take the test.

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Member Appreciation

Due to the diligent efforts of the Executive Board over the past several years, we have been able to use technology as well as other means to cut back spending in the local without any loss in representation of our membership.

Because of this, we would like to use some of our surplus to give back to the Members who support our efforts to make this local as strong and productive as possible. We are looking for ideas for what members would like in order to feel appreciated. It was suggested at the meeting to possibly do Shirts, Backpacks, lunch boxes, gift cards, etc. There are some issues that arise with the ideas of gift cards, but may still be an option.

If you have a suggestion of what would make you feel more appreciated, please let us know by emailing me at shanemcdonnell77@hotmail.com put Appreciation in the Subject line.

Thanks you all. Without you, we would not be here.

That being said if there is anything we can do to improve your representation, please let us know.

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July Meeting

The next meeting is this Sunday, July 18, 2021 at 11:00 A.M. Everyone can attend in person or online. If you want to attend in person, please wear masks and we will be following the 6 feet social distancing guidelines. We will be discussing the state convention. So, those who where voted to go to the state convention should attend the meeting. Again, either in person or online. Hope everyone is well and we look forward to talking to everyone at the meeting.

More details are available in at the Meeting Page

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Hazmat Questions and Discipline

It has been brought to our attention that employees are being disciplined and emergency placed for answering the “Hazmat” question for the customer while on the window.

A button is available to Clerks to answer the question if the customer is not able to do so. It is our belief that if management does not want the employees to ever use that option, the option should be removed from the software.

If you receive discipline or are emergency placed for answering the Hazmat for a customer, contact your Union Steward or other Union Official immediately.

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July 19th Meeting

The Executive Board has decided to have our July meeting this Sunday, July 19,2020 at 12:00 P.M. There will be no stewards meeting. Sorry for the short notice, but we felt with all that is going on and the current state of the Postal Service, it is important that we meet. This meeting is going to be a bit different. Due to the COVID19 pandemic, we are requiring that all stewards and members attend the meeting via gotomeeting.com. The Executive Board, ONLY, will meet at the union hall. This is to try and keep us all safe.

For more information go to the Meetings page.

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USPS Fairness Act

Breaking news! The USPS Fairness Act has been unexpectedly scheduled for a vote tomorrow – Wednesday, Feb. 5.

We need to do everything we can to get our elected representatives to support us.

301 members of the House have sponsored this important legislation. But now the vote is here. We are not leaving anything to chance. This is too important.

That’s why you need to call your U.S. Representative today.

Dial (844) 402-1001 to be connected.

Tell your House Member to vote YES on H.R. 2382, the USPS Fairness Act. The Act would remove the burdensome prefunding mandate from the United States Postal Service that is responsible for 100% of the Postal Service’s financial losses since 2013.

It is critical your House Representative votes in favor of H.R. 2382 on Wednesday, February 5th!

Your Legislative & Political Department has been hard at work ensuring this legislation has a broad coalition of bipartisan support in the House.

Call the legislative hotline today to be connected to your Representative and tell them to vote ‘YES’ on H.R. 2382.

Call 844-402-1001 to be connected.

In Solidarity,

Judy Beard
Director, Legislative and Political Department

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PO Box Standard Operating Procedures

STANDARD OPERATING PROCEDURE PO Box Billing Process

1. On the 1st business day of every month (First Notice – Informing customers fee is due by the end of this month for their next term, i.e., 6 month or 1 year which begins the following month)
a. Print billing labels from WebBATS (under Reports | Billing | Labels).
b. Place labels on Notice 32-N (Group E Verification), Notice 32–B, PO Box Fee Due (FIM B Marking), or Notice 32–C, PO Box Fee Due (FIM C Marking).
c. Place Notice in the customer’s PO Box.
Note: Do not use the reminder letters for the first notice!

2. On the 10th day of every month
a. WebBATS sends an email notice of renewal to those customers who have provided a valid email address.
Note: Email notices are not sent to Caller/Reserve and Group E box customers.

3. On the 20th day of every month (Reminder Notice)
a. From WebBATS, print letters under Reports | Billing | Letters. (Letters will only be printed for customers who have not yet paid or presented their Group E Verification letter.)
b. Place letter in the customer’s PO Box.

4. On the 1st business day of every month after the due date
(Prevent Access to Box ~ for customers who have not paid their box fees or returned their Group E Verification letter by the last day of the previous month)

a. WebBATS sends an email notice to those customers who have provided a valid email address and not renewed by the due date.
Note: Email notices are not sent to Caller/Reserve and Group E customers.
b. Prior to plugging boxes for nonpayment, employees (box clerks) should run the “Delinquent Report” and only plug the boxes on that report. With online renewals, employees must use WebBATS prior to plugging boxes.
c. Plug the lock or change the combination if a box customer fails to pay the fee by the due date, submits a change–of–address order, or otherwise indicates that the service is ended.
d. For any payments received between the 1st and the 10th of the month, the box clerks can run the “Receipt by Date Report”, daily if needed, to see if any new payments were received so they can unplug boxes.
Note: For Group E PO Boxes, unplug the box immediately after receiving the Group E Verification letter.
e. When a PO Box payment is made online (Group E PO Boxes cannot be managed online) for a box that is in a past-due status (between the 1st and 10th after the due date), an alert announcing this payment appears on the WebBATS News Page. The alert includes a link to the Online Transaction Report. The report asks the user to unblock the box. Alerts are not generated if a box is renewed online on or before the due date.
Note: As a reminder, customers should not be handed PO Box mail between the 1st and the 10th after the due date (during the delinquent period). PO Box mail should be made available once payment is made by unplugging the box. This applies to any overflow mail.

5. On the 11th day of every month (Box is closed ~ Stop Delivery to the Box and return all mail to sender for customers who have not paid their box fees or returned the Group E Verification letters which were due by the last day of the previous month)
a. Pull the mail from each of the boxes listed on the WebBATS Auto Closed Report.
b. Treat that mail and any subsequent mail addressed to the customer at that box as undeliverable mail.

6. Change the lock
Fee PO Boxes (Within 48 days of closure)
a. Print the Auto Closed by WebBATS Report (under Reports | Payments | Auto Closed by WebBATS).
b. Pull the PS Forms 1093 for the boxes listed on the report.
c. Locks must be changed immediately after a PO Box is closed if the office has a shortage of available PO Boxes.
d. If there is no shortage of PO Boxes take the necessary steps to ensure that locks/combinations are changed within 48 days of the box being closed.
Note: It is preferred that locks are changed after 30 days.
e. Log into WebBATS and update the key and lock information.

Group E PO Boxes Only!
a. Print the Auto Closed by WebBATS Report (under Reports | Payments | Auto Closed by WebBATS).
b. Pull the PS Forms 1093 for the boxes listed on the report.
c. Change the lock immediately on the 11th. A lock change fee can only be charged if the lock is physically changed.
Note: We do not charge the handling/late fee for Group E PO Boxes.
d. Log into WebBATS and update the key and lock information.

NOTE: WebBATS will automatically close all unpaid Delinquent PO Boxes (including Group E Boxes whose primary box holders have not returned the Notice 32-N by the dates described above), Callers, and Reserves. The News page will show you how many boxes/callers/reserves were closed and allow you to view a list of the closed boxes/callers/reserves.

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